Stop flying blind.
See your numbers every morning.
Revenue, COGS, labour, prime cost — every morning, automatic. No spreadsheets, no guessing, no month-end scramble. One screen that tells you what happened yesterday and what to fix today.
Does this sound familiar?
It's Friday afternoon. Your POS and bank don't match. You spend 45 minutes trying to reconcile them. You still don't know which one is wrong.
It's mid-month. Labour costs are up — you can feel it — but you won't have the actual number until the accountant runs reports at month-end. Too late to adjust the roster.
It's end of financial year. Your accountant asks for COGS. You've been tracking it in a spreadsheet someone updates inconsistently. You spend a weekend reconstructing it from receipts.
Right now
- POS reports that don't match the bank
- Week-old numbers in a spreadsheet nobody updates
- COGS calculated once a quarter — if at all
- Staff rosters disconnected from trading patterns
- Xero reconciliation done manually, late at night
With this system
- Yesterday's numbers, every morning, automatic
- Revenue vs budget on one screen — no tabs to flip
- Food & bev COGS tracked daily, not guessed quarterly
- Covers, labour %, and prime cost in one place
- Export to Xero in one click
How it works
Your existing tools, stitched into one screen you actually want to open.
Square · Lightspeed
this system
Who this is for
- Independent restaurants doing $500k–$3M/year
- Owner-operators who still cook, serve, or open
- Venues running Square, Lightspeed, or Kounta
- Teams sick of copying POS totals into spreadsheets
- Operators who want Xero to be less painful
About Jacob
I'm a Software Engineering student at UQ, working with Brisbane hospitality operators to build the tools their POS and accounting software never shipped.
This dashboard started as a real system for a Brisbane pizzeria. It now runs their whole finance stack: daily sales entry, COGS tracking, staff cost vs revenue, invoice categorisation, FY reporting — replacing three spreadsheets and a weekly accountant call.
If you run a venue and want to stop flying blind, a Fit Check is a free 30-minute conversation to see if this approach would work for you.
Common questions
Book a free Fit Check
30 minutes. No slide deck. We'll look at your actual POS + Xero setup and I'll tell you honestly whether this system fits — and if it doesn't, I'll tell you that too.